Guidelines for Reproduced and Substitute Tax Forms

  Aloha! We heard you and now we are responding to your needs.

  Hawaii state tax forms and reproduction specifications will now be available on the Federation of Tax Administrators (FTA) Secure Exchange System (SES) website. The SES website is a secure way to provide files to those that reproduce our form.

  Access to the SES website will be granted upon receipt and approval of –
  Form EF-6, Intent to Participate in the Hawaii Forms Reproduction Program Tax Year 2018, and
  Pub EF-4, Hawaii Third Party Print Vendors Handbook for Forms Reproduction.
Any test forms submitted without an approval confirmation email from us will not be tested.

  Reproduced or substitute Hawaii tax forms must adhere to certain requirements to insure they are consistent with the official forms and compatible with our processing system.

  Any reproduced forms that have crucial inconsistencies with the official version which results in an unprocessible tax return will be returned to the taxpayer. The taxpayer will be notified that their tax return cannot be processed and the taxpayer must resubmit the tax return using an approved reproduction of the form. There is no perfection period for paper forms.

IMPORTANT! The forms posted on the SES website cannot be used or filed until they are posted on DOTAX’s Tax Forms and Publications web page. Most forms will be posted on January 2, 2019.